As a leader, delegation is an essential skill for maximizing productivity and managing stress when workloads are large and deadlines are tight. The problem is, many entrepreneurs wait too long to entrust others. This is often where “delegating” gets its bad name. When you are stressed out you are likely to delegate poorly. Here are a few ways to pass along tasks with greater success:
- Start letting go. Create a list of tasks that rank from “can’t/won’t let go” and “can let go.” Get comfortable with passing along the latter list – the routine, low risk tasks that eat up hunks of your valuable time. Eventually, this move will free up time to train others to take on some tasks from the former list, so you can focus on what you do best.
- Think about delegation when hiring. Don’t wait for disaster to strike. When you interview candidates it’s good to choose a few players who are fast learners and flexible within a job description. Know each individual’s strengths, weaknesses and range of skills.
- Be specific with your instructions. A most common delegating mistake is assuming your “delegatee” understands the task and the outcome. Make the instructions as simple and clear as possible. Some people do better with written vs. oral instructions. Show an example of the ideal outcome. Be clear about deadlines. Avoid having to hover and re-do tasks because of mindless communication.
- Hire a competent student. If money is tight, advertise for a “Girl or Boy Friday.” These persons can be low cost interns who just want to shadow or hang around a startup. They are often quite capable (see #3) to take on personal, household and low priority workplace tasks that can save you an immense amount of time.
Delegating is not easy, but often necessary. Think of your time and energy as valuable commodities. From a cost savings perspective (do the math!) it’s cheaper to pay someone less to do a job that costs you more.
Having trouble letting go and getting things done well and on time? Perhaps some Core Four Coaching is in your future. Contact me at Rebecca@mindfulcommunication.com